Why Do Tiny Scanner Document Uploads to Dropbox Fail
How to Secure Your Dropbox and Google Drive Files
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Who doesn't appreciate the convenience of storing your important files online? Popular cloud storage services similar Dropbox and Google Drive brand information technology piece of cake to access and share documents and files with anyone anywhere anytime. Only with convenience comes take chances.
Knowing how to protect your valuable files too as the people you're sharing your files with should be function of your company's security plan.
Hither are five applied tips to assist you safeguard your online file storage.
1. Virus Scanning
Dropbox doesn't scan your files for viruses when yous upload or download them. This means that an infected file tin live indefinitely in Dropbox.
Google Drive does some scanning merely not enough to provide the protection you demand. Google scans files smaller than 100mb before they are downloaded. Similar Dropbox, Google Bulldoze doesn't scan files when they are uploaded.
If a file is infected, Google volition warn your users when they effort to download the file. However, your user tin can ignore the warning and proceed the download. You know what this means.
Why is this important?
One of the benefits of online file storage is that changes are automatically synced to all devices associated with the account. I infected file quickly spreads to all your company's devices when they sync.
The most effective defense is proactive antivirus running on every desktop, laptop, and server. Relying on legacy reactive antivirus solutions like Windows Defender is non adequate protection today.
2. Sharing Links
A Dropbox file can be shared with anyone who has a link to it. This link can be freely passed forth through email, text, social media, whatsoever tool is handy. Past default, the shared file is view only, only anyone can download it.
Protecting who has access to your valuable files and what they tin practice with them are obvious. One way to wrap more security around file sharing is by enforcing link passwords. The Dropbox Business concern plans permit for both passwords and countersign expiration.
Adopt a need-to-access arroyo. Create user groups in Dropbox Business organization Standard and Business organization Advanced versions to manage who has file access and what they can practise.
3. Monitor Employees' Online Activeness
Continuously monitoring your visitor'southward online file activities is the role of your Dropbox or Google Bulldoze admin.
Make sure notifications are enabled. It'due south important your admin receives a notification when files alter or are accessed. This allows for immediate action when an unexpected or questionable result occurs.
Continuous monitoring is specially of import when employees can access online storage using public wi-fi. The potential for unauthorized access to your valuable information is high.
4. Terminated Employees
Immediately delete a terminated employee from the online account and wipe the account from their device. It seems obvious enough, and yet it's piece of cake to overlook this step, specially when employees use their own devices to admission visitor files.
This includes their phones and other mobile devices too.
5. Exist Conscientious What Y'all Upload
Google Drive allows users to upload executables (such every bit .exe, .sh) and compressed files (with extensions like.zip, .gz). While these are standard file types for installing and executing the software we use every day, they can also be potentially dangerous.
These file types immediately run when clicked and so an unsuspecting user can easily launch a piece of malware.
We strongly recommend that y'all do not let users to upload or download these file types in Google Drive.
Tags: Data Security
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Linda Rolf is a lifelong curious learner. She is fueled past discovering the unexpected connections amidst engineering science, data, information, people and process. For more than four decades, Linda and Quest Technology Group have been their clients' trusted advisor and strategic partner. They actively contribute to each client's success through mutual collaboration, thoughtful concern analysis, enterprise software development, technology integration, database pattern and management, opportunity discovery, concern growth strategy, and marketing initiatives.
They believe that lasting value and trust are created through continuously listening, sharing knowledge freely and delivering more their clients even know they need. As the CIO of their beginning startup client said, "The value that Quest brings to Cotton wool States is far greater than the software they develop."
Source: https://www.quest-technology-group.com/blog/how-to-secure-your-dropbox-and-google-drive-files
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